Spring Cleaning For Your Commercial Property’s Title

04/27/2026 10:17 AM Mark Goodman

Spring cleaning isn’t just for the physical cleanup that needs to take place around a property. You can also provide some upkeep for documentation and other vital records associated with a property so you know that it is in good standing should you ever want to sell. But what are some of the ways you can clean up some of the records associated with your commercial property? In today’s blog, we talk about spring cleaning for your commercial title and property.

Keeping Your Commercial Records Clean

If you worked with a team like Commercial Partners to secure your commercial property, there’s a good chance that your property’s records and title information were in great shape prior to closing, but there’s no guarantee they’ve remained that way. Issues can develop or perhaps were never fully addressed, and now can be a great time to ensure everything is in order in regards to your property. Even if you don’t plan to sell anytime soon, solving problems now can prevent them from becoming larger issues down the road. Here are some ways to spring clean your commercial property documentation.

Look For Liens - If you had work performed on the property or you simply missed a notice about a property tax or municipal bill, it’s possible that there is an existing lien against the property. A lien is a claim against a property as a result of an outstanding debt, and you’ll want to ensure these debts are settled sooner rather than later. They can complicate a future sale, compile interest or hurt your credit score, so check with the county registrar’s office to see if there are any outstanding liens associated with your property. Make sure you request a copy of a lien release certificate in the event that you do end up paying off a lien so that you have verification that the debt has been appropriately settled.
Named Owner/Recordkeeping Issues - It can also be helpful to ensure that your name is properly spelled on a deed or any other official paperwork associated with the property. It may seem like an obvious and easily fixable error, but you aren’t going to be able to just cross out the error and write in the correct name. You may need to file a quitclaim deed to amend or remove names from a title should it need to be updated as a result of death, divorce, marriage, name changes or recording errors.
Easements - We’ve talked about the existence of easements at length on their blog, and they essentially spell out how another individual can legally access your property despite not having an ownership interest in the property. Easements are incredibly common in the world of commercial real estate, as oftentimes other parties need to regularly access your property. However, business and property needs can change, and perhaps an old easement is no longer relevant to the commercial space. You can’t just cancel an easement because you’re the property owner, but you can work with named parties or file other declarations in an attempt to vacate the existence of an easement on your property. Clearing up old easements can make a property easier to sell and more lucrative to potential buyers, so consider closing out those outdated or abandoned easements.

Finally, it’s helpful to organize all pertinent and updated documents relating to your property in a safe and accessible location. Many people choose to store copies of physical documents in a safe or a security deposit box, but it’s also helpful to scan documents into a computer and store them in a safe digital space so that you can access them with a digital device. Having clean records is one thing, but being able to access this information and prove that everything is in order is another.

At Commercial Partners, we can help give your commercial property a spring tune up. Let us get your title and property records in order so that there are no major surprises down the road. For more information on how we can assist with any of these processes, reach out to our team today at (612) 337-2470.